Waiting for printer to become available

Waiting For Printer To Become Available on Mac Monterey/Big Sur – Fixed 2022

Disable Print Dialog Extensions (PDEs)

Depending on your printer and the application you are trying to print from, Print Dialog Extensions may be the culprit.

PDEs allow you greater access and flexibility to customize your print options. However, they have also be known to cause compatibility issues.

If you are receiving the Mac waiting for printer to become available error, try turning off the use of PDEs for that printer.

To Disable Print Dialog Extensions:

  • First, select the Apple menu, click System Preferences and then select Printers and Scanners.
  • Next, from the printer list select your printer and click on the Options and Supplies button.
  • Finally, click the Use Generic Printer Features box and select OK.
  • If none of the above troubleshooting steps have been successful, you are likely dealing with a corrupt printer driver.

    You will need to follow the 3 steps detailed below to fully remove and reinstall your printer driver.

    To reset the printing system, perform the following steps:

  • First, click the Apple menu icon and select System Preferences. Next, click Print and Fax or Printers & Scanner / Print and Scan. Be sure to copy down the name and driver of each of the printers you have installed. This will help speed up the reinstall process later.
  • Now, right click in the blank space within the Printers list and select Reset printing system from the drop down menu.
  • Once the confirmation window pops up, select Reset.
  • Finally, restart your computer after the printing system is fully reset and no printer devices are showing in the Printers list.
  • To fully delete any leftover Printer files, perform the following steps:

  • First, navigate to Finder and search for Printers. If there is a folder with the name of your printer manufacturer there, delete it.
  • Then, in the same Printers folder select PPDs, then Contents and Resources. Search for your printer model name. Delete all related printer files.
  • Next, back in the Finder search for the Cache folder. Delete all folders with your printer manufacturer in the folder name.
  • Finally, locate your Trash icon on your desktop and permanently delete all of the files and folders you just deleted.
  • To reinstall the latest Printer driver, perform the following steps:

  • First, turn on and connect your printer to your PC
  • Then, navigate to the official manufacturing website of your printer (Epson, HP, Canon, Brother, etc). Use your printer model number to search for and select the latest available printer driver installation option.
  • Lastly, accept the terms and conditions and follow the step-by-step process in the window pop-up to install and register your printer.
  • Depending on your printer, you will likely be asked to create a new user account or you can sign-up with an existing account.
  • That’s it! Go ahead and try to print something. The waiting for printer to become available error should now be resolved.

    Create A New Printer Queue

    An error or temporary corruption in the printer queue can also result in the waiting for printer to become available error.

    To create a new printer queue, you’ll first need to remove the printer from the printer list and then add the printer back again.

  • First, select the Apple menu, then System Preferences and click Printers & Scanners.
  • Next, select the printer, click the Minus (“-“) button and select Delete Printer. In case you’re wondering, this step does not delete any software! It only deletes the printing queue.
  • Finally, click the Add (“+”) button, select your printer from the list and click Add.
  • You’ve now created a new printing queue!

    Go ahead and try to print. If the error persists, continue to the next troubleshooting step.

    waiting for printer to become available?

    *Be aware that resetting the printer system will remove any existing print queue and reset any customized driver settings. Click the Apple menu, and then click System Preferences . Select Printers & Scanners. Right-click (or Ctrl + click) your product in the Printers list in the left panel, and then click Reset printing system . Click OK to confirm the reset. Type your user Name and Password . Click OK . The printing system resets.

    Hi, I sell online and have been using this printer for years now and have had zero issues until yesterday. Its primary use is to print labels from PayPay, eBay, and Amzon. The day before yesterday I was sucessful in printing these labels and then yesterday when I went to print more, I got a “waiting for printer to become available” error. I read older forums from 2013-14 and tried to troubleshoot the issue from those forums, but no luck. The printer will print a test page, so I know it is reading my Mac and can assume its not the USB cable, but it will not print from Keynote, my email or the websites I listed above. I have MacOS Sierra, not El Capitan. What else can I do? 3 REPLIES


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